Doctor & Physician Email Signature
A physician signature should communicate credentials and affiliation clearly, with a tight HIPAA-aware footer. Restraint signals professionalism.
What every Doctor signature needs
- Full name + credentials (MD, DO, NP, PA)
- Specialty and board certifications
- Hospital or practice affiliation
- Office line (never personal mobile)
- HIPAA confidentiality footer
What to avoid
- Personal social media
- Patient-facing CTAs (book online belongs on your portal)
- Photos in clinical contexts
Recommended style
Minimal template — single column, serif accent, no photo.
Example
Elena Ruiz, MD, FACC
Cardiology · Board Certified
Bayview Medical Center
Office: (415) 555-0144
Confidentiality: This email may contain PHI protected under HIPAA.